DOCUMENT CONTROL MANAGER

Successful projects don’t just happen. They’re built on four basic principles: experience, reliability, responsiveness, and professionalism. At Envision Consultants, Ltd. (Envision), we put those principles to work for our clients every day. Founded in 1994 as a small, woman-owned, disadvantaged business enterprise, Envision has forged long-standing partnerships with clients who have relied on us again and again for highly responsive, results-driven services.

Envision works collaboratively alongside project owners, contractors, design professionals and other stakeholders, providing design and construction support services that are tailored to the unique needs of each client and each project.

Despite the incredible challenges the past few years have brought to our lives and to our work, Envision has continued to grow and expand. Envision is thriving because we continue to offer the same mix of expertise, responsiveness and reliability that have made us our clients’ “go-to” partner for the past 30 years. And, our recent growth is a reflection of that reliability. We invite you to learn more about Envision and imagine yourself as our next team member.

Summary/Objective

The Document Control Manager position is responsible for overseeing all processes involved in the smooth delivery and recording of all project documents.  Accountable for implementing and maintaining the assigned database ensuring the integrity of documents throughout the project’s lifecycle.  This position assists in educating staff to ensure configuration document flow runs smoothly in accordance with established document control procedures.  Assist the project team members in regular internal departmental audits, document inventories, and assurance of parity between the document management system and the project repository.

Essential Functions

• Ensures the control and integrity of the assigned database and repository document numbering register.
• Ensures current master copies of baseline documents are maintained and available on the assigned database; the project document repository system and hard copy files.
• Assists in performing regular audits on database systems and procedures and when required, reconcile records by correcting duplication / obsolescence of document numbers and maintaining the necessary cross-reference history database.
• Assists in the control of new and revised baseline documents, ensuring all current approved documents are available, maintained, and accurate.
• Maintains contacts and working relationships with external (i.e. contractors, consultant) counterparts to allow smooth flow of information between parties and quality in metadata systems for quick / accurate retrieval of information / data and resolution of inquiries.
• Provides support, advice, and direction to managers and relevant area leads to ensure all baseline documents are formatted, prepared, and approved in accordance with established procedures and guidelines.
• Assures document quality to include completeness, accuracy, and compliance with established document management policies and procedures.

Competencies

• Organizational Skills
• Project Management
• Thoroughness & Flexibility
• Technical Capacity
• Customer Service Skills
• Ability to work effectively with a Team and as an Individual contributor
• Excellent verbal and written communication skills

Preferred Education and Experience

• Bachelor’s Degree in an Engineering, Construction, Business, or Information Systems is required.
• 5 – 10 years’ working experience in the AEC Industry.
• Familiarity with engineering and construction-related terminology.
• Experience in the use of document management database systems available on the market today.
• Must be proficient in Microsoft Office Suite.
• Report writing experience is a plus (SQL, HTML, Crystal Reports, BI Publisher).
• Field experience is a plus but not required.

Position Type

This is a full-time position.

Travel

Ability to travel to various jobs sites and Envision’s offices.

Benefits

Envision Consultants, Ltd. offers a competitive salary, a comprehensive benefits package which includes Medical, Dental and Vision Benefits, Retirement plans with Employer Contribution, Life/Disability Benefits, Flexible Spending Accounts, and a Health Savings Account.

Envision is an Equal Opportunity Employer M/W/D/V.

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